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Business Travel and Expense Management, Simplified.
Get complete control over managing travel expenses and gain visibility into your employee corporate travel and expense management with Fyle.
1670+ reviewsTrusted by 2000+ Customers
What is a travel and expense management software?
A travel expense software or a T&E software is a tool businesses use for streamlining and managing travel expenses. It offers features like receipt tracking, credit card reconciliations, policy checks, approvals, and integration with accounting software. These programs help organizations control costs, ensure policy compliance, improve efficiency, and enhance visibility into employee travel and expense-related activities.
Why should you use a travel and expense management software?
Having a corporate travel and expense management software is crucial for businesses:
- Boosts efficiency: It automates the entire expense process from receipt capture to reimbursement, drastically reducing manual work and saving time.
- Enhances compliance & reduces risk: Automatically enforces company spending policies and flags violations or potential fraud before payment, ensuring compliance always.
- Improves cost control & visibility: Provides real-time insight into company-wide spending, allowing for better budget management, identification of cost-saving opportunities, and informed financial decisions.
- Increases accuracy: Minimizes errors associated with manual data entry by automatically capturing and processing receipt information, leading to more reliable financial data.
- Improves employee experience: Simplifies expense submission and significantly speeds up reimbursement times, increasing employee satisfaction and productivity.
What are the key features to look for in travel and expense management software?
Here are five key features to look for in travel and expense management software:
- Easy receipt capture: Easily snap photos of receipts via a mobile app, with automatic data extraction to reduce manual entry.
- Automated policy enforcement: Automatically checks expenses against company rules in real time, flagging violations instantly.
- Seamless accounting integration: Connects directly with your accounting software (like Sage, QuickBooks, Xero, NetSuite) for smooth data transfer.
- Automated approval workflows: Automatically routes submitted expenses to the correct managers for faster review and approval.
- Real–time reconciliation: Automatically matches incoming corporate card transactions with submitted receipts and expenses, simplifying verification.
How Fyle's travel expense management software can help you
Accurate and seamless accounting integrations
Fyle automatically codes all data around expenses and accurately syncs it with your accounting software—no more manual toggling or entry mistakes.
Spend seconds, not hours managing travel expenses. Take control of your T&E with Fyle.
11-50 Employees
Fyle has helped our Finance Department tremendously. We no longer have to chase after our employees for receipts and/or ask them to code their expenses. This has allowed us to redirect that time and energy to other aspects of our business.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
11-50 Employees
RTF helps our clients make better strategic and operational decisions by providing timely, complete data. If a project or department is overspending, they can course-correct sooner. It also benefits clients who bill customers for reimbursable expenses by enabling faster and more complete invoicing. Overall, RTF reduces closing time, allowing us to deliver reports sooner, helping clients make better decisions when it matters most.
11-50 Employees
Fyle has helped our Finance Department tremendously. We no longer have to chase after our employees for receipts and/or ask them to code their expenses. This has allowed us to redirect that time and energy to other aspects of our business.
11-50 Employees
Fyle has made it very convenient for us to see our expenses as soon as employees swipe their cards. We get to know almost right away when employees have missed a receipt with the real-time card feeds, instead of waiting for the bank statement to be uploaded at the end of the week.
11-50 Employees
RTF helps our clients make better strategic and operational decisions by providing timely, complete data. If a project or department is overspending, they can course-correct sooner. It also benefits clients who bill customers for reimbursable expenses by enabling faster and more complete invoicing. Overall, RTF reduces closing time, allowing us to deliver reports sooner, helping clients make better decisions when it matters most.
Reliable customer support experience
Get 24/7 support* over live chat and email with an industry best first response time of under 30 minutes. *For business plan users
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Transparent Pricing
No hidden costs or lock-in contracts. Our pricing is simple and usage-based. Perfect for SMB, mid-market businesses and accounting firms.
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FAQs around travel and expense management
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What is travel and expense management?
Travel and expense (T&E) management is how businesses control and oversee employee spending on work-related travel and other duties. An effective T&E strategy is vital for financial health and operational efficiency.
Key components include:
- Expense reporting: Easy submission of travel and business expense claims by employees.
- Policy compliance: Automatic checks of expenses against company rules (spend limits, required documents).
- Approval workflows: Efficient routing of expense reports for management approval.
- Reimbursement: Prompt approval and payout of out-of-pocket employee expenses.
- Auditing: Reviewing expense claims for accuracy, compliance, and fraud detection.
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What are the challenges in traditional travel and expense management?
Old-fashioned travel and expense management creates several key problems:
- Slow & error-prone: Manual methods like paper receipts and spreadsheets lead to slow processing, data entry mistakes, and difficult reconciliation.
- Lack of spending control: Without real-time data, it's hard to track spending, enforce policies, or find savings.
- Delayed reimbursements: Manual approvals slow down employee reimbursements, causing frustration.
- Higher fraud & compliance risk: Manual systems are more prone to policy breaches, duplicate claims, and fraud.
- Poor user experience: Clunky systems frustrate employees, leading to low adoption and difficulty enforcing procedures.
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How do you choose the right travel and expense management software?
Here's what you should focus on when choosing a travel and expense management software:
- Assess your specific needs: Define your company's size, travel frequency, policy complexity, and most significant pain points.
- Prioritize essential features: Look for mobile receipt capture, automated policy checks, seamless accounting integration, easy approval workflows, and real-time reporting.
- Evaluate usability and support: Ensure the software is intuitive for employees and admins, and check customer support options.
- Compare value and scalability: Consider the pricing model against the potential ROI (time savings, compliance improvements) and ensure it can grow with your business. Requesting demos is highly recommended.
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What are some key benefits of effective travel and expense management?
Effective expense and travel management delivers key benefits like:
- Cost reduction: Cut bottom-line travel spending, enforce policies automatically, and spot saving opportunities.
- Increased efficiency: Automate manual tasks like receipt capture, approvals, and reconciliation to save valuable time.
- Improved compliance & risk reduction: Ensure adherence to company policies and regulatory requirements, minimizing fraud risk.
- Enhanced visibility & insights: Access real-time spending data and reports for informed financial decision-making.
- Better employee experience: Speed up reimbursements and simplify expense submission, boosting morale and productivity.
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Which is the best travel and expense management software for you?
The best travel and expense software aligns with your specific needs. Prioritize features like automation, mobile access, and seamless accounting integrations. Software solutions like Fyle are designed to excel in these areas, simplifying expense reporting and offering robust policy controls. Evaluate options based on use case for your team and your budget.
